CHESHIRE COUNTY ATHLETIC ASSOCIATION

Minutes of the meeting held at Moss Farm, Northwich on Monday 12th September 2011

Present: Dave Copsey; Mike Cutler; John Driscoll; Andy Garnett; Vicky Huyton; Mike Lamb; 
               Bob Lynch; Shaun McGrath; Steve Matthews; Bill Smith; Adrian Thiemicke; Brian Warren;

1. Apologies: Marian Allen; Peter Allen; Eddie Gore; Alan Parsons

2. Minutes of the meeting held on 6.6.11. 
	Accepted.

3. Matters arising from the meeting on 6.6.11.
            No significant matters arising.

4. Correspondence:
	None.

5. Financial Matters;
Audited accounts for 2010 were provided by the Treasurer.
The treasurer reported that a profit of approx £850 was made at the combined T&F Champs. There is the possibility of further income from Paypal entries, but he is unable to get a reply from Simon Fennell with regard to this.
Current account		£  1331.09
Deposit account		£    131.16
Building Society account	£11357.67
Total				£12819.92
	
6. Officials’ Report;
	It was noted that Cheshire currently has no Level 2 course arranged for next year. It was 
            suggested that we may wish to arrange such a course, possibly combined with endurance. 

7. Coaching Report;
	Nothing to report.
   
8. County Championships and Inter-County Championships
a)   Cheshire Track Relays (9th July 2011, Ellesmere Port)
      An issue occurred where a Cheshire-qualified athlete ran for their second-claim club. 
      In all other Cheshire Championship team events, we insist on first claim athletes only. 
      This needs to be made clear on future track relay entry forms.
      A suggestion has been made that Merseyside (and Greater Manchester) be invited to next 
      year’s relays. This would require an eight lane track, and possibly 2 days. To be discussed at 
      the next meeting. Note – this may mean the meeting will exceed 1:15 duration.
b)   Northern Inter Counties T&F (U/15 & U/17 only) (30th July 2011, Leigh)
      Thanks to the new team managers, Cheshire had a good turn-out of athletes, marred only by 
      some no-shows. As such, the county finished in a solid mid-table position.
c)   Multi-event champs (senior) (28th / 29th August, Sports City)
     It was noted that the organiser personally funds this event, which makes a loss of around 
     £1000. As such, it may not continue in its present form, and might need to use a cheaper venue, 
     or combine with the junior multi-events.
d)   Multi-event champs (youngsters) (Sunday 11th September 2011, Macclesfield)
    An email was received from a statistician regarding the timing of one particular race.
   Action: A Thiemicke to contact the chief timekeeper (P Allen) regarding this matter

e)   Cheshire Road Relays (+ North West Relays) (Saturday 17th Sept 2011, Sefton Park)
      J Driscoll & A Thiemicke will be in attendance from the county. It has been noted that very 
      few other Cheshire officials attend this event, which will be in Cheshire in 2012.
      Post-meeting note: It has been suggested that next year’s event is at Marbury Park.
f)   Cheshire Marathon Champs (9th October 2011, Chester)
     J Driscoll will attend this event. Due to the size of the race, it may be that the Cheshire 
     medals will not be awarded on the day.
g)  Cheshire Cross Country (Sat 7th January 2012, Winsford)
    Shaun McGrath and Tom Annable (both Vale Royal) are to organise the event.
    It was noted that there was an error on last year’s form with regard to the U/11 and U/13 age 
    groups. This should be corrected on this year’s form. 
h)  CAU Cross Country (Sat 10th March 2012, Birmingham)
    John Driscoll asked that someone else take on the task of producing the selection letters.
    Team managers (x 5) need to be appointed in advance of the county cross country champs.
   Action: A Thiemicke to contact all last year’s team managers
   Action: M Cutler to obtain quotes for the coach travel.
        Post-meeting notes: Mike advises that Barratts no longer have the double-decker coach.                 
                            Quotes have been obtained from Barratts and from Maynes for a single-decker.
i)  Cheshire T&F Champs (Sat 12th /Sun 13th May 2012, Warrington, combined with Gtr Manc)
     It was noted that the long jump runway at Warrington needs attention.
     It was suggested that cover (a marquee ?) should be provided for VIPs
j)  CAU T&F (seniors only) (Sat 25th / Sun 26th August 2012, Bedford)

9. Road Race Matters
        a)   The last RRGP race is at Chester on Sunday. The treasurer has provided A Thiemicke with a 
             cheque to cover the individual prizes. The team sponsor – Mike Cutler Accountancy – will be 
             providing the cash for the individual prizes.
       b)   From the 1st October, the North West Regional Panel will be taking over the CLO functions. 
             Amongst other things, this means ensuring that every licensed race has an ‘adjudicator’. 
             However, there are currently insufficient adjudicators to cover all races.
	
10.  England Athletics/NW Region/Northern Athletics Matters:
	a) UKA and England Athletics are moving to Alexander Stadium sometime in October.
            b) Sport Cheshire (ie the Network) are moving to a new office in the Northwich area soon

11. Any Other Business:
a)   The Cheshire Handbook and parts of the website are out of date.
	      In addition, it is felt by members of the Network that mailings do not always reach the 
      desired recipients within a club, and that consideration should be given to maintaining a 
      list of discipline-specific contacts.
      Action: John Driscoll to prepare an updated draft of the Handbook (on-going).

12. Next meeting:
The next meeting will be on Monday 28th November at 18:00, immediately prior to the Network meeting. Venue to be decided
Action: Vicky Huyton to advise if the new Network office is available for the meeting.
              If not, the Red Lion at Moulton is a possibility.

AFJ Thiemicke,    Secretary, 19.9.11.