CHESHIRE COUNTY ATHLETIC ASSOCIATION
18TH  ANNUAL GENERAL MEETING

Minutes of the AGM held at Frodsham Community Centre on Wednesday 17th February 2010.
Present: P Allen H&FH			J Spencer Spectrum Striders
S Pickford Spectrum Striders			A Garnett      ,,		,,
M Cutler   S Cheshire H			M Lamb	WCAC
A Jones     C&NAC				J Ashton	    ,,
JL Driscoll  Vice President			E Gore		    ,,
C Boyce     VRAC				S Whincup  S Cheshire AC
J Shellhorn Vice President			W Smith       H&FH
BJ Warren Vice President		

1. Apologies: R Lynch MHAC, S Hammond Tattenhall, Ellen Molloy WCAC, S Matthews CNAC, B Hall VP, M Gledhill Auditor, AFJ Thiemicke &B Williams VP.

2. Appointment of Chairperson for the Meeting
M Cutler was appointed Chairman for the meeting.

3.Minutes of the meeting held on 4.2.09
Approval proposed by J Spencer and seconded by A Garnet and carried.

4.Matters Arising from the Minutes
None.

5. Annual Report of the Association for 2010.
Accepted after Item 5d) line 1 was amended to read ‘Road Running, the dominant sector in athletics, has the Road Race Grand Prix...’ 

6. Chairperson’s Report
Accepted.

7. Treasurer’s Statement Accounts and Auditor’s Report for 2009
In the Auditor’s absence a note on the accounts was read to the meeting from him.
He expressed concern, in the long term, over the expenditure on the Grand Prix Series. This began because the County was given a large grant from Levy fees which will not be repeated. Funds are adequate for the next 2 years but thereafter other arrangements must be introduced to cover the present prize scheme. Some debate took place on this matter and it was hoped that the County’s road running clubs would get together in the future to resolve this financial shortfall. 
Other than this matter the Auditor was quite happy with the financial state of the accounts.

8. One motion has been received for consideration: the Cheshire Constitution shall include the clause ‘ At the AGM each year, persons who may sign cheques on behalf of the Association shall be nominated.’ This was accepted and for the Building Society the names are: W Smith, BJ Warren and P Allen and for the Current Account: W Smith BJ Warren and JL Driscoll.

9. Election of Officers 
President	J Shellhorn. Joe has been our Officials Secretary since the inception of the Committee in 1992, which involved the planning of training courses in Cheshire and the appointment of officials at all our Championships. The meeting showed their appreciation of his work.
Our former President, George Bunner, stood down during the year after many years of dedicated service to the County.
Chairman	M Cutler		Cross Country Championship Sec.	Host Club
Vice Chairman	Vacant			Officials Sec. 	A Morris
Secretary	BJ Warren		Coaching Sec.	E Gore (This duty may soon be taken     Treasurer	W Smith					over by EA.)
T&F Championship Sec.    J Ashton     Junior Combined Events Organiser: J Lethbridge
Fell Running Sec. A Hulme		Senior      & U17 Combines Events: A Pritchard 
Web Master	A Pritchard
Publicity Officers It was considered that the excellent website and Newsletter covered this subject adequately.
Committee: This will be formed from representatives of the Cheshire clubs/affiliated bodies who attend meetings. 

10. Election of Vice Presidents
The current list is as follows: JA Blinstone, AG Bunner MBE, J Cook, JL Driscoll, JM Gledhill, B Hall, D Hanna, CR Hewson, S Hope, N Jones, L Lancaster, R Lynch J Norman, J Shellhorn, BJ Warren and B Williams.
The following 4 further nominations were made and accepted: Andy Carter VRAC, Robie and Ann Brightwell CNAC and P Allen H&F.
There is one Life Vice President: H Goode

11. Appointment of Honorary Auditor
JM Gledhill was appointed.

12. The Chairman then closed the meeting and asked if anyone wished to raise any matters of importance.
a) A Garnett gave an update on his role as Network Coordinator for coaching in Cheshire. Currently 6 clubs have been participating but 2 more are about to join. He thought the group were doing a very useful job. It has sought funding of £70K which may soon be approved, and would cover a part time funded coach for 3 years.
b) J Ashton said that he hoped to have the T&F entry form available at the next meeting.
c) It was hoped to have our first committee meeting on 10.3.10

BJ Warren 20.2.10