CHESHIRE COUNTY ATHLETIC ASSOCIATION

16th ANNUAL GENERAL MEETING

Minutes of the AGM held at Frodsham Community Centre on Wednesday 27th February 2008

Present: R Lynch Macc  H&AC	M Hatton  S Chesh. H  
               BJ Warren  H&FH	Marian Allen  H&FH	
              E Gore  Chesh. Tigers	JL Driscoll  Border RR League
              J Ashton  W Chesh AC	P Allen H&FH
              AG Bunner President  	MJ Lamb  W Chesh. AC
              AFJ Thiemicke	W Smith  H&FH
              Linda Smith H&FH	J Shellhorn  W Chesh AC.

1.Apologies: S Hammond (Tatt. Run), J Lethbridge (Handforth), Barry Williams, M Gledhill (Auditor) & S McGrath (VRAC).

2. Appointment of Chairperson for the Meeting
P Allen was appointed Chairman for the AGM.

3. Approve a new constitution for the Association
A draft version of the constitution had been circulated to committee members before the meeting, in the hope that differences of opinion could be quickly resolved. This proved impractical and so it was proposed by J Driscoll and seconded by P Allen that this discussion be deferred to a later date.

4.	Minutes of the Meeting held on 21.2.07
Approval  proposed by J Driscoll and Marian Allen and accepted.

5.	Matters Arising from the Minutes
Prior to the AGM, invitations are sent to all our Vice Presidents and Life Vice Presidents. A reply was received from Jane Townsend, who is the daughter of 2 Life Vice Presidents ( Mr and Mrs Perry) reporting that both had died in the past year. Mrs Perry on 3.8.07 (born in 1921) and Mr Perry on 12.1.08 (born in 1917).
The Secretary has responded with a message of condolences to Jane.

6.	Annual Report of the Association for 2007
A report was tabled which went over the Associations’ activities for the year. It contained one omission under Awards Cheshire. S McGrath was awarded the John Young award for services to Cheshire. Apologies go to Shaun.
7.	Chairperson’s Report for 2007
      For the second year running no Chairman had been elected, but the Vice Chairman produced a report on the year’s work.

     	8.   Treasurer’s Statement and Accounts and Auditor’s Report for 2007
      In the absence of the Auditor, the Accounts were presented by the Treasurer.
      He commented on how our finances had improved over the past few years.  Currently, all our Championships are breaking even, which is a great achievement. In the past year we have benefited from a refund from the Road Race Levy fees, which are primarily being used for the benefit of Road Running.
      Since financial matters relating to the Cross Country Championships straddle two financial years, it was agreed that it would be appropriate to record the matter in the second year when everything was known, however, on further reflection this was found to be impracticable.      

9.	No motions have been received for consideration.

10.	Election of Officers
The following Officers were duly elected after the Chairmanship was temporarily assumed by the President:	
President	AG Bunner  MBE	Cross Country Championship Sec.  Vacant
Chairman	Vacant			Officials Secretary		J Shellhorn
Secretary	BJ Warren		Officials Sub committee: ad hoc arrangements
Treasurer	W Smith		Coaching Secretary	            E Gore
Vice Chairman	P Allen		Combined Events Organiser	J Lethbridge
T&F Championship Secretary  J Ashton	Road Running Secretary        AFJ Thiemicke
Fell Running Secretary        A Hulme	Web master			A Pritchard
Publicity Officers		D Wall and S McGrath	
Committee. This will be formed from representatives of the Cheshire clubs/affiliates who attend meetings.		
     
11.	Election of Vice Presidents
No further nominations were made. The current list is as follows: JA Blinstone, AG Bunner MBE, J Cook, JL Driscoll, JM Gledhill, B Hall, D Hanna, CR Hewson, S Hope, N Jones, L Lancaster, J Norman, J Shellhorn, B Williams, R Lynch and BJ Warren.
There is now one Life Vice President: H Goode.
 12   Appoint an Honorary Auditor
JM Gledhill was appointed. 

The Chairman then closed the meeting and asked if anyone wished to raise any matters of significance.
a)	The Chairman thanked Peter Allen for standing in as Committee Chairman for the past 2 years, whilst nominally being Vice Chairman. The County must find a Chairman for next year.
b)	The County is introducing a new event in April; the Cheshire Spring Relays on a new, off the highway, location at Marbury Park. This is for the younger age groups.
c)	Since the County has funds to benefit Road Running, a suggestion was made that the entries for this year’s NW Road Relays could be free.
d)	In the National Cross Country Championships last Saturday, a VRAC athlete, Charlotte Roach gained a bronze medal in the U20 Ladies race. Congratulations! 	 
e)	The Minor Schools T&F Championships will be at Warrington on 1.7.08 
f)	Officials courses: on 1.3.08 for tutors and on 13.3.08 a Level  2 course at Trafford.
g)	Within the Region, there is to be more inter County cooperation with respect to the training of Officials. It is also hoped to have one course in Cheshire before the summer season starts.

BJ Warren 14.3.08